Fines for missing time tracking: risks and how to avoid them
What sanctions a company can face for missing working-time records, what inspectors look for and how to reduce risk.
DG
Daniel García
Co-founder · CTO @ Orquiva · Upd. 12 Jun 2026
Missing time tracking is not a minor admin issue. It is a labour offence that can become worse if there is undeclared overtime, excessive working time or incomplete records.
What inspectors look for
- Whether daily records exist
- Whether start and end time are included
- Whether all staff is covered
- Whether records are kept 4 years
- Whether the system is reliable and exportable
When risk increases
Risk increases when records look created after the fact, exclude remote work, omit middle managers or contradict payroll and overtime data.
How to prepare
- Define a clock-in policy.
- Communicate it in writing.
- Include all staff.
- Review anomalies monthly.
- Keep readable exports.